With respect to treatment of paid and volunteer staff, the Executive Director may not cause or allow conduct of conditions that are duly unfair, undignified, or offensive:

The Executive Director will not:

1. Operate without personnel policies that clarify personnel rules for staff.
2. Operate without written volunteer policies
3. Discriminate among employees on other than clearly job-related individual performance or qualifications
4. Subject staff to unsafe or unhealthy conditions
5. Allow the organization to operate without a staff grievance procedure.
6. Prevent staff from bringing grievances to the Board when internal procedures have been exhausted and the employee alleges either that a) Board policy has been violated to his or her detriment or b. Board policy does not adequately protect his or her human rights.

Monitoring Schedule: Annual
Monitoring Method: Internal Report

With respect to employment, compensation and benefits to employees, consultants, contract workers and volunteers, the Executive Director may not cause or allow jeopardy to fiscal integrity or public image.

1. The Executive Director will not change his or her compensation or benefits.
2. The Executive Director will not promise or imply permanent or guaranteed employment.
3. The Executive Director will not establish or change compensation or benefits that:
1. Deviate materially from the geographic or professional market for the skills employed
2. Cause unfunded liabilities to occur or in any way commit the organization to benefits that incur unpredictable future costs.
3. Provide less than basic levels of benefits to all full time employees, though differential benefits to encourage longevity in key employees are not prohibited.
4. Allow any employee to lose benefits already accrued from any foregoing plan.
5. Treat the Executive Director differently from other full time employees.
6. Determine bonuses or severance packages.

Monitoring Schedule: Annual
Monitoring Method: Internal Report

With respect to planning for the fiscal year or a part of a fiscal year, the Executive Director may not jeopardize either programmatic or fiscal integrity of the organization.

1. The Executive Director will not submit a budget that:
1. Contains too little detail to enable reasonably accurate projection of revenues and expenses, separation of capital and operational items, cash flow and subsequent trails and disclosure of planning assumptions.
2. Plans the expenditure in any fiscal year of more funds than are conservatively projected to be received in that period, except in the case of restricted funds that are carried forward from a previous fiscal year.
3. Allows operating reserves to be less than three months operation expenses based on year ending operating expenses.
4. Deviates materially from board stated priorities in its allocation among competing budetary needs.
5. Does not include a three-year capital expenditure plan.
2. The Executive Director will not allow a quarterly variance from the annual approved budget that is larger than 5% or $2,500, whichever is greater, without bring the variance to board attention.

Monitoring Schedule: Annual Quarterly
Monitoring Method: Direct Inspection (Budget) Internal Report

Director may not cause or allow the development of fiscal jeopardy or loss of allocation integrity.

The Executive Director will not:

1. Expend more funds than have been received in the fiscal year to date unless the debt guideline (2 below) is met.
2. Indebt the organization in an amount greater than can be repaid by certain, otherwise unencumbered revenues within 90 days.
3. Allow unrestricted fund balances to drop below $100,000, which is equal to approximately 3 months’ operating expenses in 2009, without the consent of the Board.
4. Transfer funds between the primary checking account and the linked savings account in an amount that exceeds $20,000 without contemporaneously notifying the Finance Committee or transfer any amount between other accounts without contemporaneously notifying the Finance Committee.
5. Open any bank or investment account or transfer money into a non-liquid account or an account with a fluctuating value without the approval of the Finance Committee.
6. Expend restricted funds for any purpose other than that designated by the donor, without receiving Board approval after submitting a plan to the Board and having a concrete plan to restore the restricted funds within 90 days. The Board must approve the use and the restoration plan before the Executive Director redirects the funds.
7. Allow cash to drop below the amount needed to settle payroll and debts in a timely manner.
8. Allow actual allocations to deviate materially from documented Board priorities.

Monitoring Schedule: Annual Monthly

With respect to proper stewardship of the organizations assets, the Executive Director may not risk losses beyond those necessary in the normal course of business.

1. The Executive Director will not:
1. Fail to insure against theft, casualty losses to at least 80% replacement value and against liability losses to board members, staff or the organization itself to beyond the minimally acceptable prudent level. 
2. Allow unbonded personnel access to material amounts of funds, unless the Board approves such access in advance on an annual basis.
3. Subject facility and equipment to improper wear and tear or insufficient maintenance.
4. Unnecessarily expose the organization, its board or staff to claims of liability.
5. Make on their own authority any purchase of greater than $20,000.
6. Make any purchase of over $10,000 without competitive bids.
7. Enter into any contract unless the service or product contracted is consistent with the organization’s strategic goals and the organization’s liability does not exceed the amount approved by the Board through budget approval or special resolution, in accordance with the Authorization for Execution of Documents approved by the Board on _____________, 2011.
8. Receive, process or disburse funds under controls insufficient to meet the board appointed auditor’s standards.
9. Fail to place the organization’s funds in accounts that do not risk loss of principal and are insured by the FDIC, unless the Board of Directors has approved an investment policy that gives the Executive Director wider discretion and, in such case, fail to follow the investment policy approved by the Board.
10. Fail to protect intellectual property, information and files from loss or significant damage.

With respect to providing information and support to the board, the  Executive Director may not intentionally cause or allow the board to be uninformed or misinformed:

1. The Executive Director will not:

1. Withhold information from the Board about material external circumstances that affect the suitability or advisability of Ends policies established by the Board.
2. Let the Board be unaware of public events of the organization or adverse media coverage about the organization.
3. Present information or advice to the Board that lacks timeliness, completeness, or accuracy or fail to acquaint the Board with issues or options of which the Executive Director is aware that are pertinent to Board decision-making.
4. Neglect to submit monitoring data required by the board at least one week in advance (unless extenuating circumstances apply), and in an accurate and understandable fashion, directly addressing provisions of board policies being monitored.
5. Fail to report, in a timely manner, an actual or anticipated noncompliance with any policy of the board.
6. Fail to advise the board if, in the Executive Director’s opinion, the board is not in compliance with its own policies on Governance Process and Board-Executive Director linkage, particularly in the case of board behavior that is detrimental to the work relationship between the board and the Executive Director.
7. Fail to deal with the board as a whole except when fulfilling individual requests for information or responding to officers or committees duly charged by the board.

With respect to providing information to the community, the Executive Director may not cause or allow the board's position to be misinterpreted or misrepresented.

The Executive Director will not:

1. Speak publicly on issues (as Executive Director) that are not pertinent to the field, unless otherwise given approval by the board.
2. Take a position on or advocate for public policy or legislation, or express a personal opinion without clearly dissociating it from the organization, in accordance with guidelines approved by the Board on September 20, 2006.

.

The Executive Director will not allow the organization to operate without a written Executive Director emergency operation plan in place:

1. The Executive Director will not:

1. Fail to keep at least one additional staff person informed of Executive Director and board issues and processes in order to take responsibility for the Executive Director’s duties in an emergency situation.

The Executive Director will not allow the organization to solicit donations or raise funds in any manner that is unethical or violates Minnesota law.

1. The Executive Director will not:

1. Allow the organization to violate any provisions of the Minnesota Charitable Solicitations Act.
2. Allow the organization to operate without the following policies in place:
1. A Discontinue Contact upon Request policy that includes a procedure and recordkeeping mechanism to ensure that the organization honors a person’s expressed preference to be removed from solicitation and other mailing lists.
2. A Donor Privacy policy that describes how donor information is collected and used and allows donors to opt out of making their private information available or shared.
3. Solicit funds without creating a secure environment for collecting donations and maintaining internal controls governing the safekeeping of all confidential donor financial and personal information.

 Monitoring Schedule:                                     Monitoring Method:

Annual                                                            Internal Report