Diversity Council Board operates in accordance to the John Carver's Policy Governance model in support of the Document Actions
5.2.
Discontinuing Contact Upon Request
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Policy
The Diversity Council (also referred to as “the organization”) will not contact any person upon that person’s oral or written request directed to the organization, its professional fundraiser, or other agent.
Procedure
Upon the request of a person or a person’s authorized representative that the Diversity Council discontinue further contacts, the person’s name and address will be promptly removed from the organization’s database or modified to ensure that no further contact is made with the person. The Diversity Council will also take steps to ensure that the person’s name is removed from any external databases or records under the organization’s control.
Permanent Record
The Diversity Council shall maintain a written record of all requests by persons who indicate to the organization, its professional fundraiser, or other agents, that they do not wish to be contacted by or on behalf of the organization, effective with the adoption of this policy by the Diversity Council’s board of directors. Oral requests will be recorded in writing by the staff and maintained with the written requests. The Diversity Council will maintain the records of persons who have made such a request to the extent necessary for legal or liability purposes.
Limitation
This policy does not prohibit contact by the Diversity Council that is solicited by a person, even if the person or his/her authorized representative has requested to be placed on the "do not contact list." Contact by the Diversity Council that is solicited by a person whose name appears on the "do not contact" list shall be limited to providing a direct response to the person’s inquiry and shall not cause the person’s name to be removed from the "do not contact" list.
